Embassy snow removal request includes gardening and lawn maintenance paperwork

The U.S. Embassy in Bucharest is seeking quotes for snow removal and de-icing, but the attached statement of work is headed for gardening services and includes a lawn maintenance report. The request also contains internal drafting notes and gives two different start dates for the winter service window.

U.S. Embassy Bucharest · State, Department of · Combined Synopsis/Solicitation 19R01027Q0002 · Posted Oct 21, 2026 · Due Nov 4, 2026

PERFORMANCE WORK STATEMENT (PWS) – GARDENING SERVICESSOW-Snow-Removal_services_2026-27.docx

LAWN MAINTENANCE REPORTSOW-Snow-Removal_services_2026-27.docx

The SOW contains headings and a report template for gardening and lawn maintenance, which do not belong in a snow removal buy.

The Government should specify the unit for final snow disposal.RFQ 19R01027Q0002 Snow Removal.pdf, p. 8

The Government shall confirm the required currency and VAT presentation before issuance.RFQ 19R01027Q0002 Snow Removal.pdf, p. 7

Where the source document contains conflicting or incomplete requirements, the items are identified for Contracting Officer confirmation before issuance.RFQ 19R01027Q0002 Snow Removal.pdf, p. 10

The RFQ still contains internal drafting notes and open items, showing the document was not finished before posting.

During each contract year, services may be ordered during the seasonal service window of November 15 through March 30.RFQ 19R01027Q0002 Snow Removal.pdf, p. 4

Services may be ordered as needed from November 1 through March 30 during each contract year.RFQ 19R01027Q0002 Snow Removal.pdf, p. 10

The RFQ gives two different start dates for the winter ordering window, November 15 in one place and November 1 in another.

Also in the documents

The attached SOW describes a single 12-month performance period, while the RFQ describes a base year plus two option years.“The performance period of this contract is from the start date in the Notice to Proceed and continues for 12 months when needed.” (SOW-Snow-Removal_services_2026-27.docx); “The contract will have a one-year base period and two one-year option periods.” (RFQ 19R01027Q0002 Snow Removal.pdf, p. 4)

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